â¢ Draw attention to or emphasize key elements Appropriate use of graphs and tables is one way to enhance the message you are delivering. Area - This graph shows the relationship of different parts to a whole over time. Importing a table from another software package, such as a word processor is not always a good idea because it is harder to get the formatting right on the import translation and it is harder to edit since the other software package must be started to do the editing. Planning a Management Presentation | Everyday Management Presentations | Four-Stage Presentation Planning Process | Audience Profiling | Presentation Environment | Define Your Key Message Statement | Outline the Scope of Your Presentation | Management Presentation Planning Guidelines. However, these are the enough advantages and disadvantages to decide which way to go on the social media. Advantages of tables (3) Raw data, any type of data. 8. Key Graph Elements Many good speakers lose their audience's attention because their preferred style is to have questions only at the end. In a document you can only repeat or place emphasis on a point once. This course is ideal for those who want to learn how to improve their presentations but don’t have the opportunity to arrange an in-house customized session. It is not a good choice for showing values in different time periods. Finally, when you make a presentation you know exactly who has attended and you are able to assess their degree of comprehension through questioning and observation. Graph Types There are four major reasons for using graphics to discuss pros & cons: • Highlight the major advantages and disadvantages of the product, process, strategy, etc. You simply do not have the time to provide all this during your presentation, but you can provide references and a glossary within a handout to support this need. Importing a graph from another software package, such as a spreadsheet is not always a good idea because it is harder to get the colors right on the import translation and it is harder to edit since the other software package must be started to do the editing. Most notable is the fact that your audience only has this one opportunity to hear and understand your message. There are more complex types that are used for specific purposes, usually technical in nature, which will not be discussed here because they would rarely be used by most of us. A set of related data is referred to as a data series. The main advantage of using powerpoint in class is that auditory mode of presentation is fortified and complemented by the visual mode. Revives your creativity & problem-solving skills. A graph is really a graphical representation of one or more sets of data. When deciding on the size of the table, it is a good idea to keep the six by six guideline in mind. For earlier versions of Microsoft PowerPoint, it is the Microsoft Graph application, and later versions use Microsoft Excel. This means that you present your topics and arguments in such a way that meets the preconceived image you have of the audience. After making a judgment on whether or not a presentation is the most effective and productive way for you to convey your message you need to carefully plan it. Did you find this article helpful? Â© Free-Management-eBooks All rights reserved. It is having numerous advantages as well dis advantages … Line - This graph shows values at different points in time. and find homework help for other Science questions at eNotes You can also use drawing tools such as arrows and boxes to highlight a portion of the table or graph. It is usually best to have equal time intervals along the horizontal axis of the graph. â¢ Build up an image to aid understanding of concepts Advantage: These can be created easily, one does not need to be some designing expert to prepare an amusing presentation. This tool places a line pointing at a certain spot on the graph and then links that line to a box that contains text to explain the significance of the area being pointed to. Presentations offer you the opportunity to: interact with your audience, observe their reactions, gauge the level of their understanding, emphasize key points, and assess the level of acceptance of your message. If your presentation does not have a handout then attendees will have no formal point of reference to use in the future. The disadvantages of presentations include: the message is only heard once at the pace of delivery set by the speaker; some people may be unable to attend; and the effectiveness relies very much on the ability of the speaker. Advantages and Disadvantages of PowerPoint PowerPoint—Advantage or Disadvantage for the Presenter? Easy to understand – Diagrammatic data presentation makes it easier for a common man to understand the data. The above are some of the advantages of oral communication; let us now turn our attention to the disadvantages. Using animation effects is much better than trying to point different elements out using a pointer device such as a laser pointer. Remember that we are using a graph to help make a point, and the title will be a key factor in the audience interpreting the graph properly. In a presentation you can do both of these things, plus you can alter the style of your delivery to suit the needs of your audience and message, which is extremely useful. So you don't have to stand beside your computer to advance each build on the slide, use this remote, the one I have relied on for over a decade. If your answer is 'Yes' then you need to spend the time properly planning what actually needs to be presented and keeping a tight control on the scope of the presentation. You can note questions as they arise on a flip chart so nothing is lost. Examples of ways to emphasize key points in a presentation include: â¢ Using pauses, speaking more loudly, becoming more animated, or moving closer to the audience. The key questions to consider are whether the data is time-sequenced and how many data series you want to show. If you want to use a graph, understand within your presentation software how to create and edit a graph, especially the elements listed above. One way to make certain cells stand out is to change the background color of the cell or enhance the text by changing the color or making it bolder. These colors should also be consistent with the overall color scheme of the slides so that the graph does not look out of place. 13 June 2018. Used in the context of tables, this guideline suggests that a table should try to have no more than six columns and no more than six rows in order to keep the amount of information to a reasonable level. ©2005-2020 Dave Paradi - PrivacyPolicy: We will never sell or distribute your e-mail or information to anyone. If your answer is 'No' then send an email or intranet file to convey to your team the same information without interrupting or reducing your team's productivity. For example: Making a short presentation to your team about a proposed change in working practices can give you a good indication of whether the change is going to be readily accepted or not. You can use a strong contrasting color for the drawing element to visually draw the audience’s eyes to that part of the graph or table. Speeches backed up by computer slideshows or graphics can also create a more dynamic presentation. When you are presenting a table, you will need to provide the interpretation of the data for the audience. It may even cause some to give up trying to learn it. There are many disadvantages of tabular form of data, out of many some of the major disadvantages of tabular representation of data are It does not give a visual … For example: If you notice a lot of blank looks when you are presenting a certain point then you can address this by going into more detail or providing context so that everyone understands what you are saying. Can be fun! Make sure that the text is big enough to be read clearly and that the text color has enough contrast with the color underneath it. Column - This graph shows the differences in individual values vertically. Axes – All of the above graph types except the pie graph have two axes. Audiences often like to have access to background information to help them understand issues and problems. Why Use Pros and Cons Diagrams in Your Presentation? For those unfamiliar with visual presentation software, the process can become difficult. You need to clearly define its aim and key message. Instead, put any explanatory text in the graph using text boxes. It is important to set the scale of the axes to be appropriate to the data being shown. Contact: [email protected] or Call (905) 510-4911 If your assumptions are incorrect, then the information that you send out may not have the effect you want it to. Here are some of the other pros and cons of PowerPoint presentations … When preparing a Powerpoint presentation, the advantages include flexibility, creativity and ease. While preparing a presentation, it i… So a presentation does not always mean that you can avoid preparing a document; in some instances you will have to do both. When presenting ideas that include references to data, it can be helpful to make the point using a graph or table. Advantages: Disadvantages: Flexibility: accessible 24×7, any place as long as you have an internet connection: Text-based: Predominantly relies on inputting text which can be challenging for those who don’t like to write or have poor keyboard skills, but with the advance of broadband connectivity and voice and video conference technology – this will be less of an issue. Cheaper than video games. Disadvantages of tables (3) limited visual impacts, trends difficult to visualise, can be an information overload. These templates lay the foundation for the overall look of the presentation, such as how the titles, text and graphics will be displayed on each slide. Whilst there are many advantages to presenting your message, these must be weighed against the limitations of this form of communication. â¢ Use pictures or diagrams instead of words. 9. This graph only handles one data series. Some of the audience may have taken notes but how do you know if these notes are an accurate reflection of your message? The primary disadvantage is that it takes time to learn how to use this software. Introduction Outsourcing has become a major business in today’s world. While they can be powerful methods, they also have the potential to ruin a presentation if they convey the wrong message or they confuse the audience. Charts offer an excellent way of quickly organizing and communicating a large amount of information. Some managers hold the mistaken belief that routine progress reports to their team must be formally presented. Some people may have only scanned it and others may have not read it at all. Microsoft, PowerPoint, Windows and other terms are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Here are the five basic graph types: It is difficult to find a general definition of what a video game is, each author who has described it focuses or punctuates some of its characteristics.According to Wikipedia, we can define a video game as:“An • Replace ordinary tables with creative diagrams. The advantages and disadvantages of face-to-face communication. Most of these tools are quite robust and will meet the needs of most presenters. The speaker also may not be able to set a pace appropriate to the audience's level of understanding. An obvious limitation of presentations is that their effectiveness relies on the ability of the speaker to deliver the message. What one needs to see is what works best for the job as well as for the person. Strengths and weakness of data presentation 1. The basic structure of a table is a set of columns and rows that contain the data and usually contain either a row or column (or both) of headings that organize the data. Computer-based presentations have become the norm in business and academics. Powerpoint offers a variety of premade templates and layouts for users. /* 728x90, created 11/02/08 */ I use this in one graph to replace a legend. â¢ Visual Aids enable the presenter to: For example. It is usually a better idea to give a presentation only when you have something exceptional or urgent to report, or something that would benefit from being delivered face to face. Ease of creation. Disclaimer: Some of the links in my newsletter or on my website may be affiliate links where I am paid a small commission for recommending a product or service that I personally use and trust. It can be used to show the differences between values in different time periods or other data groupings. Most presentation software packages also have a callout box drawing tool. Presenting Financial Information Visually in PowerPoint, Latest Annoying PowerPoint Survey Results, The State of Financial Presentations Survey Results, Proportional Object Collection Calculator, Solving Presentation/ PowerPoint Problems, Customized Excel Chart Training Workshops, this page on presenting financial information effectively. â¢ Use interactive illustrations The templates mentioned above can be quite handy for this very purpose and you can explore even more PowerPoint templates and slides to present advantages and disadvantages via the … The principal advantage of any presentation is that you can interact with your audience. The main advantage of an online presentation is that it has a lot of visual information. Colors – Make sure that you set the background color and the color of each data series so that there is enough contrast to be seen clearly by the audience. Bar - This graph shows the differences in individual values horizontally. Advantages and Disadvantages of Prezi and PowerPoint - It is a web-based programme - Prezi can cause motion sickness to some people - Learning Curve (you have to grow up on how to use the software, as you would be used to be growing up using PowerPoint in the past) Advantages of google_ad_client = "pub-1182748208663147"; Research shows that a legend distracts the audience by forcing them to split their attention between the data in the graph and the explanantory text in the legend, reducing their understanding of the graph. There are five basic types of graphs that are used most frequently. By working through the stages of planning a presentation outlined in the next section you can ensure that your presentation achieves its aim. The type of data affects the advantages and disadvantages of tables and graphs, explains the University of Syracuse. Pie - This graph shows the proportions of each segment of a whole. Visually interesting. January 7, 2016, 10:34 am. Most presentation software packages have a built-in graph creation tool. Sources: Scholastic.com Uk:answer.yahoo.com Answers.com Blurtit.com Staroversky.com Healthfitnessrevolution.com 10. Tables are useful for … For example, the sales of product X each year for the past five years would be one data series. These presentations are quite easy to create using just PowerPoint and iSpring Pro. One example would be to show the trend in the number of customer service calls handled by the five offices each month over the last year. There is almost no value ot the third dimension, and I suggest graphs be 2-D. Advantages and Disadvantages of Working in a Group: Advantages of Working in a Group: One might opt to work in a group, due to many reasons. Management Presentation Planning Guidelines. PowerPoint can easily input the images, the templates are built-in for different appearances, You can add the notes pages, you can easily add the media and the recordings, It is more exciting than a simple word document or handwritten presentation and the master slides make the presentations consistent. Furthermore, such a presentation makes a quick understanding of the information. An example would be to show the proportion of funding provided to the organization by each level of government in the past year. Get an answer for 'What are the advantages and disadvantages of the the different types of data presentation?' As technology continues to evolve, the different ways to communicate are endless; the telephone, email, mobile phone, Skype and social media are integral to work life today. Legend – If you have more than one data series on a graph, you should add text labels to indicate each series instead of using a legend on the graph. All books, products and seminars are independent publications and are not affiliated with, nor have they been authorized, sponsored, or otherwise approved by Microsoft Corporation. Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. The advantage of managing time efficiently is a form of art. As a presenter you can also include demonstrations. By properly using graphs and tables, you can add visual elements that enhance your message. This facet of presentations should not be overlooked because it offers you an immediate insight into the prevailing mood.